GRAD NIGHT INFORMATION SHEET WITH REGISTRATION

Dear Senior Parents:

The Class of 2014 graduation ceremony will be held on Friday, May 30, 2014 at 2:00pm at the SSFHS auditorium.  Graduates will have time to be with their families after the ceremony.  They will return to SSFHS later that evening for Grad Night, a longstanding tradition at SSFHS that has been enjoyed by graduating classes for many years. Since graduates are no longer SSFHS students, Grad Night 2014 is organized by a team of parents to provide all graduates with a safe, sober, substance-free celebration complete with fun and entertainment.  Attendees will be required to check in at 11 pm and will return to SSFHS for pick up by approximately 12:00PM on Sunday, June 1st 2014

In order to make this event a success, graduates must adhere to a few rules.  Parents, we are asking for your help to ensure that these rules are made clear to your son/daughter before attending Grad Night. 

·         PERSONAL BELONGINGS:   Cell phones will be permitted.s  Any personal items (except cell phones) that are brought to Grad Night will be taken for safekeeping and returned at the end of the event. Toiletries for freshening up will be inspected for drugs/alcohol. No clothing affiliated with a school,sports team. you will be emailed disney rules for dress code and personal items and other rules by Disney for Grad night

·         DRUG/ALCOHOL POLICY:  A strict check-in process will be enforced.  During check-in, attendees will be asked to empty out their pockets.  There is a no tolerance policy regarding drugs and alcohol.  Unfortunately, anyone suspected of being under the influence of drugs or alcohol during check-in will not be permitted to board the bus.  Additionally, anyone found with drugs or alcohol at the event will be detained by the event security and the local police will be alerted.  Parents will be required to pick up their son/daughter at the police station. 

·         BEHAVIOR:  Although this is not a school-sponsored event, attendees are reminded to act responsibly and to treat each other and the event staff/chaperones with respect.  Event staff and parent chaperones will be discreetly present throughout the evening to make sure that your son/daughter is safe and to make sure everything goes smoothly. 

OTHER INFORMATION

·         ATTIRE:  Graduates are asked to wear comfortable, casual clothes during the event.  Ladies are advised to leave the high heels and fancy wear at home, and come dressed in jeans and flats/rubber-soled shoes.  Upon check in, each attendee will receive a wristband which they are to wear on their right wrist.

·         TRANSPORTATION:  Buses have been chartered for this event from a reputable transportation company.  The buses meet the state’s safety standards mandated to transport students.  Attendees should be dropped off at the SSFHS for check-in at 11:00 pm on Friday, May 31, and picked up at SSFHS parking lot on Sunday, June 1 at approximately 12PM.  Your son/daughter will be exhausted from a busy day and long evening, and students should not drive themselves home – they should be picked up by a parent at approximately 12PM.  It is imperative that everyone is picked up on time and no one is left to loiter around the school because all chaperones will be officially off duty upon arrival back to SSFHS.

Under no circumstances will individuals be allowed to drive themselves to Disneyland. Our School has special wristband pass for our school. You will not be admitted without this wristband on.

·         MEDICATIONS:  Because the destination is a long bus ride your child should be prepared for any situation.  For example, if your child is subject to motion sickness or is allergic to anything such as farm animals; please be sure he/she takes the appropriate medication prior to boarding the bus.  If your child needs to take any medications during Grad Night such as an asthma inhaler, please list this in the enclosed medical emergency form and include specific instructions.  During check-in, the parent representative will bag and label your child’s medication to be taken to the event. 

·         PAYMENT:  Grad Night is funded by registrations fees and donations from fundraising events.  The cost of this event is kept as low as possible. 

·         IMPORTANT FORMS:  There are three mandatory forms that need to be submitted:

o   REGISTRATION FORM

o   HOLD HARMLESS AGREEMENT/PERMISSION SLIP

o   MEDICAL EMERGENCY INFORMATION FORM

·         EVENT SCHEDULE

o   Friday, May 31

§  11:00pm:  Attendees report to the SSFHS parking lot for check-in

§  11:20pm:  Buses will start boarding

§  12:00am:  Buses will depart promptly and will not wait for late arrivals

o   Sunday, June 1

§  12:00pm:  Buses will return to SSFHS and attendees must be picked up from SSFHS by this time

Sincerely,

Lisa Hoo Gonzalez and Denise Gonzalez

Grad Night Chairs

This registration form, along with other mandatory forms, is required for every graduate who participates in Grad Night 2014. Reservations are contingent upon being eligible for graduation and participation in graduation events. The form also includes the optional contribution selection.   

IMPORTANT DATES AND FEES

Registration:  $250.00 in full due nonrefundagle/nontransferrable (Payments/Requests made at this time will be on a space availability basis only)
We will know in May how much students will be reimbursed partially or fully depending on our fundraisers' revenues and participation of students in the car washes etc..

 Please mail or deliver to the school office all forms and registration payment (including any optional donation) in the attached envelope to:

South San Francisco High School, ATTN: SSFHS Grad Night 2014

400 B Street, South San Francisco, CA 94080

Questions/email Lisa Hoo Gonzalez or Denise Gonzalez Grad night chairs

ssfhs2014@gmail.com

MANDATORY FORMS:  Registration Form, Hold Harmless Agreement/Permission Slip, and Medical Emergency Information Form.

PAYMENT:  Please make checks payable to SSF PTSA Grad Night 2014.  There are no refunds.

Please complete the information below, detach and send with all other Grad Night 2014 forms.

 

Name of Graduating Senior (please print) ­______________________________________

Telephone Number (Home) ______________________ Amount Enclosed $___________

Name of person who will be picking up graduating senior:______________________

CONTRIBUTION (OPTIONAL)

I would also like to make a donation (please email us for the Tax ID#: your cancelled check and a copy of this form are your receipt) to offset event costs including scholarships.  I’ve added the amount checked below to my fee payment:

$25 _____    $50 _____    $100 _____    Other _________